Privacy notice

The club is The 101 Forward Control Club and Register Limited, a not-for-profit company limited by guarantee, registered in England and Wales, company number 04499629. We are responsible for your information (in data protection terms, we are the "controller").

Registered office: c/o E.J. Morris & Co, Broad Oak, Hand Lane, Heath Hill, Sheriffhales, Shropshire, TF11 8RP.

If you have any question about your information, please contact Rick at shipping@101club.org, or use our contact page. Our postal address is:

• Your account and membership: your name, email address, postal address and telephone number, the date you joined, when your membership runs until, and how you paid for it (for example by card, standing order or cheque). Your password is stored in a scrambled form that nobody at the club can read.
• Your vehicles: the details you give us for the vehicle register, such as military and civilian registration numbers, chassis number, model, year, tax status, history and photos.
• Your orders: what you bought, what you paid, and the delivery address and telephone number you gave.
• Payments: card payments are taken by Stripe. We never see or keep your full card number. We keep a record that you paid, and how much.
• Messages: what you send us through the contact form or a postage quote request, including your name and email address.

• To run your membership: to record that you are a member, remind you when it is time to renew, and let you into the members' area. This is needed for our agreement with you as a member.
• To sell and post parts: to take payment, pack and post your order, and send you a confirmation. This is needed for our agreement with you as a customer.
• To keep the vehicle register: the club keeps a register of surviving 101 Forward Control vehicles and their history. We do this because it is one of the club's purposes and is in the interest of members and owners. A vehicle's details only appear on the public register if you choose to make them public, and your own name and contact details are never shown there.
• To keep proper accounts: the law requires the club to keep financial records of money received.
• To answer you when you get in touch.

We never sell your information, and we never pass it to anyone for their own marketing.

Committee volunteers see your information only when they need it for club business. For example, the person who runs the shop sees the names and addresses on orders so they can post them.

We also use these companies to run the website. They handle your information only on our instructions:

• Supabase: the database that stores member, vehicle and order records, handles signing in, and stores photos.
• Stripe: takes card payments for membership and parts.
• Resend: sends the website's emails, such as order confirmations and renewal reminders.
• Netlify: hosts the website.

The postal or courier service we use to send your parts is given your name and delivery address.

Some of these companies may store or handle information outside the UK, for example in the United States or the European Union. Where they do, UK law requires them to protect it to the same standard, using approved safeguards.

Membership records, after a member leaves or stops renewing:

Personal details are kept for 2 years after a membership ends, then removed. The member number and payment history are kept, so the club can track how membership changes over time.

Order and payment records:

Kept for 6 years, as UK company law requires.

Vehicle register entries, when the owner leaves the club or asks:

The vehicle stays on the register, as part of the vehicle's history, but the owner's name is removed. Owners can ask for their vehicle's entry to be removed at any time.

Messages sent through the contact form and postage quote requests:

Kept for 12 months.

The website only uses the cookies and similar browser storage it needs to work: to keep you signed in, and, when you pay, the ones Stripe needs to take the payment safely and prevent fraud.

We don't use advertising cookies or cookies that track you, and we don't measure your visits. That is why the website doesn't ask you to accept cookies.

Under UK data protection law (the UK GDPR), you have the right to:

• ask for a copy of the information we hold about you;
• have anything wrong corrected;
• ask us to delete your information;
• ask us to limit how we use it, or object to how we use it;
• ask for your information in a form you can take elsewhere.

You can also correct your own contact details and vehicle entries in the members' area. Some rights have limits. For example, we must keep financial records for as long as the law requires, even if you ask us to delete them. To use any of these rights, email shipping@101club.org. It is free, and we will reply within one month.

If you are unhappy with how we have handled your information, please tell us first so we can put it right. You can also complain to the Information Commissioner's Office (ICO), the UK's data protection regulator, at ico.org.uk or on 0303 123 1113.